Resource Request Allocation Process

Requests for physical, financial, personnel, professional development and research resources needed to meet a program’s objectives are also submitted through the program review process. The Planning & Budgeting Council also hosts personnel request presentations, where the campus community can ask questions of those who are requesting personnel. All requests are evaluated in the context of the most recent Program Review, or Annual Update, and for alignment with the appropriate college and district goals, support of student learning outcomes and support of the college’s mission. By integrating resource requests with program review, the College makes strategic investments of its resources in order to achieve its goals through the achievement of program objectives, and ultimately, to improve its ability to meet students’ academic needs. By using data, research, and program review information the College’s various Planning Councils are able to manage institutional quality, maintain effectiveness, and encourage continuous improvement of its academic programs, student and learning support services, and administrative services.

Each resource request is identified as one of four types:

1. A one-time request for funding in the current fiscal year
2. A one-time request for funding in the next fiscal year
3. A recurring request with implications for the current and/or next fiscal years and beyond
4. Budget Augmentation Requests

Each Division Dean, Vice President and the President evaluate all resources requested and prioritize them for their Division or Department.  Each Administrator works with the Vice President of Administration to try to meet any requests for resources in the current fiscal year.  Only high priority items that cannot be addressed in the current year’s budget (resource types 2, 3 and 4, above) are submitted to the Planning & Budgeting Council. Following prioritization at the Division or Department level and at Academic Senate, the Planning & Budgeting Council considers high priority items requests (types 2 and 3) for the following fiscal year. PBC also prioritizes all new personnel proposals. It sends its recommendations to the President who ultimately decides how to allocate resources in the new budget and which personnel requests will move forward contingent on funding. The Vice President of Administration is responsible for consulting with PBC in developing the budget and communicating in a timely manner to administrators, staff and faculty which resource requests have been approved.

Resource Request Prioritization Process

The Planning and Budgeting Council (PBC) has primary responsibility for prioritizing resource requests. To do this, the PBC ranks each high priority request using the Resource Request Prioritization Rubric to ensure that the college mission, strategic priorities, and student outcomes drive the allocation of resources.

Personnel Request Prioritization Process

The Planning and Budgeting Council shares primary responsibility for prioritizing position proposals with the Academic Senate and Classified Senate. The PBC hosts proposal presentations the Fall of each academic year where programs can present supporting evidence for the position proposals that they submitted with either the New Classified Position Proposal Form or the New Faculty Position Proposal Form. The PBC then meets to rank positions using the Personnel Ballot and Academic Senate meets to prioritize faculty positions. Classified Senate currently chooses not to prioritize Classified Staff positions separately.

All final hiring decisions lie with the President. The President's final hiring decisions are shared with the College Planning Council and the campus.