Planning & Budgeting Council Meetings

Meetings

The Planning & Budgeting Council (PBC) meets on the 1st and 3rd Wednesdays of the month during the academic year. All meetings during the 2024-25 academic year will be held in person with a Zoom option.The presiding officers (co-chairs) of the PBC are the presidents or vice presidents of the Academic and Classified Senates.

Agendas	Minutes	Materials
May 21, 2025 Zoom		Sustainability Report 2024-25 Resource Requests Update
May 7, 2025 Zoom	Minutes	Annual Plan (EMP) Progress Report 2024-25 Strategic Enrollment Management Plan Annual Progress Report on the EMP Distance Education & Technology Plan Updates Professional Development Plan Updates
April 16, 2025 Zoom	Minutes	Institutional Learning Outcomes statements revised by Academic Senate on March 27, 2025 - for PBC adoption ACCJC Annual Report 2025 ISER Preparation Timeline - updated Honors Program Committee Report  Institutional Self Evaluation Report - Standard 4 review Proposed due dates for Program Review Cycle 2025-26 from IPC and SSPC (via the PBC Program Review Subcommittee) Funeral Services Education Program Improvement & Viability (PIV) Task Force Report
March 19, 2025 Zoom	Minutes	Reassigned Time Update 2024-25 Mid-Year Budget Report  2024-25 Mid-Year College Budget Update Redlined proposed changes to Participatory Governance Evaluation Survey for 2024-25 2025 ESSP Non-personnel Resource Request  Non-personnel Priority List 2024-25 KAD
March 5, 2025 Zoom	Minutes	EMP 2.7 Update: Onboarding for New Employees Updates EMP Updates: 1.15 & 3.11 EMP 3.2 Community Listening Sessions  EMP 3.8 Updates Evaluating Participatory Governance Participatory Governance Survey Instrument used in 2023-24 ACCJC's new Rubric for Effective Outcome Transparency PRIE's Self Evaluation of the new ACCJC Rubric
February 19, 2025 Zoom	Minutes	EMP 4.3 Update: Create a Hub for Evening and Weekend Students Institution Set Standards Evaluation EMP 2.14 Update Evaluate Academic and Support Programs & Practices  EMP 4.1 Update: Improve Access to Campus via Public Transit
February 5, 2025  Zoom	Minutes	EMP 2.10 Transform College Participatory Governance Processes EMP 3.12 Alumni Connections Institution Set Standards for adoption EMP 1.7 Update: Increase Degree and Certificate Programs Available in Menlo Park and East Palo Alto  Board Approved Staffing Updates, Janaury 29, 2025
December 4, 2024	Minutes	Institution-set Standards 2023-24 with updated goals and metrics Institution-set Standards 2023-24 Slide Deck for discussion Board-Approved Staffing Updates, November 20, 2024 2023-24 Actual Revenue and Expenditures (Fund 3) Multiyear Budget Projections, December 2024
November 20, 2024	Minutes	Board-Approved Staffing Updates, November 6, 2024
November 6, 2024	Minutes	Board-Approved Staffing Updates, October 23, 2024 Cañada College Apprenticeship Program Update, November 2024 Phi Theta Kappa Student Engagement Survey Presentation New Position Request Presentation Template for Fall 2024 Asian American Native Hawaiian Pacific Islander (AANHPI) Student Support Program (STAR)
October 16, 2024	Draft Minutes	2023-24 Graduation Survey Results Presentation (ILO Assessment) Community Listening Session Highlights, September 19, 2024 IE Plan for Cañada College, Fall 2024 Equitable Placement and Completion Presentation
October 2, 2024	Minutes	Course Enrollment and Modalities, September 6, 2024 Adopted Budget, 2024-2025 Appendix 1 Fiscal Year 2024-25 Adopted Budget Resource Allocation Appendix 2 Fund 1 Unrestricted Projected Revenue and Expenses, 2024-2025 Appendix 3 Fund 1 Ending Balance Appendix 4 Multiyear Projections
September 18, 2024	Minutes	Board-Approved Staffing Update, September 11, 2024 2024-2025 Adopted Budget 2024-2025 Adopted Budget Report Participatory Governance Survey of Spring 2024 - Results Accreditation: ISER Steering Committee appointments
September 4, 2024	Minutes	Board-Approved Staffing Update, August 28, 2024 Board-Approved Staffing Update, July 24, 2024 Board-Approved Staffing Update, June 26 2024 Board-Approved Staffing Update, May 22, 2024 Annual Plan 2024-2025 Draft Accreditation: ISER Steering Committee appointments Program Review and Resource Request Process Draft Standard Operating Procedure, August 20, 2024 Fiscal Year 2023-2024 Actual Budget and Expenditures Appendix 2 Districtwide Projected Revenues and Expenditures Appendix 3 Unrestricted Actual Revenue and Expenses, Fiscal Year 2023-2024 Appendix 4 Fund 3 General Funds - Restricted

Meeting agendas and minutes from prior years can be found in the PBC Archives

Creating meeting agendas

Updated by PBC on November 7, 2018

PBC agendas are developed by the Co-Chairs, the College President, the Dean of Planning, Research, and Institutional Effectiveness (PRIE), and the Vice President of Administrative Services. Campus constituency groups also are invited to make a request (formal Request Form is required) for an item to be placed on the agenda. Request must be submitted two weeks prior to the desired meeting date.

The current agenda is posted to the PBC website no later than 72 hours prior to the meeting date. Those items or issues that are critical in nature can bypass the membership and be taken to the President by the co-chairs without membership approval. These items must be presented to the PBC for discussion and review as soon as possible. This is a provision for exceptional events.