Planning & Budgeting Council Meetings 2022-2023

2022-2023 PBC Members

Position Member
Academic Senate President or Vice President (ex officio) David Eck
Classified Senate President or Vice President (ex officio) Maria Huning
IPC Representative Lisa Palmer
SSPC Representative Vacant
Academic Support and Learning Resources Faculty Representative Julian Taylor
Kinesiology, Athletics, and Dance Faculty Representative Nick Carr
Business, Design & Workforce Division Faculty Representative Ronda Chaney/Paul Naas
Humanities & Social Sciences Division Faculty Representative Alicia Aguirre
Science & Technology Division Faculty Representative Ray Lapuz
Student Services Faculty Representative Kassie Alexander
Adjunct or FT Faculty Representative at large Denise Erickson
ASCC Student Representative Vacant
ASCC Student Representative Vacant
Classified Representative Rachel Corrales
Classified Representative Vacant
Classified Representative Vacant
Classified Representative Vacant
Classified Representative Vacant
Classified Representative at large Jeanne Stalker
Dean Hyla Lacefield
Dean of PRIE Karen Engel
Director of Marketing, Comm & PR Megan Rodriguez Antone
Vice President of Instruction Chialin Hsieh
Vice President of Student Services Manuel Alejandro Pérez
Vice President of Administrative Services Ludmila Prisecar
College President (ex officio, non-voting) Kim Lopez

PBC Membership

Updated by PBC on May 1, 2019

Membership in the PBC should address two goals: 1) representation of constituencies, and 2) inclusion of individuals with specialized knowledge, skills, and abilities. The following individuals would be members:

PBC Member:

Appointed by:

Academic Senate President or Vice President (co-chair)

Academic Senate

Classified Senate President or Vice President (co-chair)

Classified Senate

IPC Representative


SSPC Representative


Faculty Representatives - one from each of the Instructional Divisions, one from Student Services, and one at-large representative at the Academic Senate’s discretion.  Note:  one of these faculty members could be an adjunct faculty, if possible.

Academic Senate

Student Services VP (for SS rep)

Classified Representatives – the number of classified staff representatives should match the total number of faculty representatives including one at-large representative chosen at the Classified Senate’s discretion.  As much as possible, representation should be balanced across divisions and major college functions.

Classified Senate

Two (2) ASCC Representatives


Dean of Planning, Research and Institutional Effectiveness

By virtue of position

Vice President of Administration

By virtue of position

Director of Marketing and Public Information

By virtue of position


By virtue of position (and President)


By virtue of position


By virtue of position

College President (ex officio) – no voting rights

By virtue of position

 Total Voting members: 21. 

Membership Terms

Updated by PBC on November 7, 2018

Appointed members (who are not members by virtue of their position) will serve for a maximum of two years. These members, faculty, classified staff, and student representatives, are appointed in alternating years, staggering the rotation of members on and off the Council.  Staggering appointments will assure continuity of knowledge on the Council. Members will be asked to serve on work groups or ad hoc committees as needed (based on availability of time) for the balance of service. Work groups (when needed) consist of four, and a minimum of two, PBC members.

All appointments will be made by June preceding the terms of appointment.

Student terms will be for one year (August 15 – June 30) with appointments made in August.

Note: Members who serve by virtue of their position do vote, with the exception of the college president who is non-voting; all other members are elected/selected by their constituencies and do vote.

Annual Orientation of Members

Updated by PBC on November 7, 2018

Every member (excluding the college president), in order to retain their membership, is required to attend a yearly orientation. The annual orientation will take place no later than the second meeting of the the Fall semester.

 The orientation topics should include but are not limited to:

  • College organization chart, mission, planning and budget cycle
  • Board Policy and Administrative Procedure
  • Title 5 section 53200 et seq., Title 5 section 51023.5 and Title 5 section 51023.7
  • Training and materials on academic and professional (10+1) matters
  • Committee structure, goals, purpose and composition
  • Contact information for committee members

In addition to the PBC membership, the orientation is open to the District Board of Trustees and the whole campus community.. This training is under the purview of the Offices of Planning, Research, Innovation and Effectiveness (PRIE) and Administrative Services.


The Planning & Budgeting Council (PBC) meets on the 1st and 3rd Wednesdays of the month during the academic year. All meetings during the 2022-23 academic year will happen via Zoom.  The presiding officers (co-chairs) of the PBC are the presidents of the Academic and Classified Senates.

Agendas Minutes Materials
May 17, 2023 Minutes

Annual EMP Priorities Progress Report to PBC

Board-Approved Staffing Update, May 10, 2023

Cañada College Midterm Report to the ACCJC for submittal to the Board of Trustees

Distance Education Advisory Committee (DEAC) Bylaws for adoption, Spring 2023

Guided Pathways Work Plan 2022-26

Strategic Enrollment Management Operational Plan 2023-25 for adoption.  Redline version to show changes from prior version is here.

Update to the Compendium of Committees for adoption

Technology Committee Blyaw Update - DRAFT

2022-23 Resource Requests Update

Governor's May Revised Budget Proposal, 2023-24

CCC Joint Analysis Governor's May Revision 2023-24

May 3, 2023 Minutes

Board-Approved Staffing Update, April 26, 2023

Distance Education Advisory Committee (DEAC) Bylaws, Spring 2023

Student Modality Preferences Survey Summary, Spring 2023

Draft Updates to the Compendium of Committees

Strategic Enrollment Management Operational Plan 2023-25 Draft as of April 24, 2023

April 19, 2023 Minutes

EMP Progress Update, Strategic Initiatives 1.19 and 2.5

EMP Progress Update, Strategic Initiatives 2.9 and 3.8

Strategic Enrollment Management Plan 2023-2025, as of Apri 17, 2023

Child Care Development Center Taskforce Update

April 5, 2023 Minutes

Board-Approved Staffing Update, March 22, 2023

Proposed Dates for the 2023-24 Program Review Cycle

Course Scheduling Related Process and Enrollment Outcomes, April 5, 2023

March 1, 2023 Minutes

Board-Approved Staffing Update, February 22, 2023

Participatory Governance Evaluation Survey - DRAFT

Proposed changes to the Compendium of Committees

Strong Workforce Program Update

Technology Refresh Process, Fall 2020

Technology Refresh Update

February 15, 2023 Minutes

SMCCCD Strategic Priorities - Free College

February 1, 2023 Minutes

Board-Approved Staffing Update, December 14, 2022

Board-Approved Staffing Update, January 10, 2023

Board-Approved Staffing Update, January 25, 2023

EMP Progress Report for Social Media and Websites

PBC's Educational Master Planning Responsibilities

Governor's January Budget Proposal for 2023-24

Mid-Year Budget Update FY 2022-23

December 7, 2022 Minutes

Board-Approved Staffing Update, November 30, 2022

Draft Bylaws for the Equity Antiracism Planning Council (EAPC)

Institution-set Standards as of December 2022

College Scorecard Presentation from PRIE December 2022

OER / ZTC Implementation Plan

November 16, 2022 Minutes

Student Equity and Achievement Program (SEAP) Plan - DRAFT for adoption

Position Request Presentation Schedule and related information

Board-Approved Staffing Update, November 9, 2022

November 2, 2022 Minutes

Addressing Internal Equity Report Recommendations (Áse) - (September 7th presentation)

Áse - EMP Implementation Matrix, September 21, 2022

USC - CUE Race Conscious Recommendations

Program Completability, November 2, 2022

Transportation & Modality Preferences Student Survey - CAN Results, Fall 2022

Board-Approved Staffing Update, October 26, 2022

Fiscal Year 2022-23 Additional Restricted Funds Received

Fiscal Year 2021-22 Actual Revenue and Expenditures (Fund 3)

Higher Education Emergency Relief Fund (HEERF) Update, November 2, 2022

Pilot Program On-Demand Transportation, November 2, 2022

Cañada College Transportation Cost - Shuttle, November 2, 2022

October 19, 2022 Minutes

FY 2021-22 Actual Budget and Expenditures

Student Equity and Achievement Program Planning Fall 2022

October 5, 2022 Minutes

Cañada College Graduation Survey 2022 Summary

Spring 2022 Student Engagement Survey Results Summary (CCSSE)

Proposing a Childcare Taskforce - PTK with Support from Student Senate

Comprehensive Course Scheduling Based on Students' Preferences Fall 2022

Enrollment Update, Strategies and Next Steps, October 5, 2022

Equity and Antiracism Summer Work Group Presentation, October 5, 2022

September 21, 2022 Minutes

Board-Approved Staffing Update, September 8, 2022

Facilities Master Plan Presentation

SMCCCD Facilities Master Plan 2022

SMCCCD Adopted Budget 2022-23

Librarian Replacement Position Request

Librarian Position Request Documentation

Guided Pathways updates and future structure as of Fall 2022

ACCJC Midterm Report Preparation Timeline (proposed)

Enrollment Update, Strategies and Next Steps, September 21, 2022

Admin Svcs Program Review question alignment with Nuventive 

September 7, 2022 Minutes

Board-Approved Staffing Update, May 25, 2022

Board-Approved Staffing Update, June 22, 2022

Board-Approved Staffing Update, June 25, 2022

Board-Approved Staffing Update, July 27, 2022

Board-Approved Staffing Update, August 10, 2022

Board-Approved Staffing Update, August 24, 2022

ASCC Presentation on Online Learning

Leadership Retreat Report Out:  Annual Plan for 2022-23 and EMP Priorities

ACES Prioritization of Áse Recommendations, September 7

Meeting agendas and minutes from prior years can be found in the PBC Archives

Creating meeting agendas

Updated by PBC on November 7, 2018

PBC agendas are developed by the Co-Chairs, the College President, the Dean of Planning, Research, and Institutional Effectiveness (PRIE), and the Vice President of Administrative Services. Campus constituency groups also are invited to make a request (formal Request Form is required) for an item to be placed on the agenda. Request must be submitted two weeks prior to the desired meeting date.

The current agenda is posted to the PBC website no later than 72 hours prior to the meeting date. Those items or issues that are critical in nature can bypass the membership and be taken to the President by the co-chairs without membership approval. These items must be presented to the PBC for discussion and review as soon as possible. This is a provision for exceptional events.